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Employee Rota Usage

Employee Signup

All Employees (and Managers) on Rotaville need their own  User Account so that they can log in at https://rotaville.com/   to check their rota and login using the Rotaville Mobile Apps.
 You may have received an email from your shift manager with a request to join your workforce and it's rotas on Rotaville.
Employee Email Invitation
Rotaville Employee Invitation

Follow the instructions in the email and signup to create your Rotaville user account.

After creating your account, you'll be emailed a link to activate your account. Please click on this Activation Link to activate your account. 

If you're not already automatically connected to your workforce, or if you already have a Rotaville account, then use the Job Invite Code from the invitation email in the add new job form.


Please check your email, including your Spam/Junk folders, for any emails from Rotaville and please mark them as NOT Spam. If you're not receiving emails from Rotaville then please try adding support@rotaville.com to your email system address-book/contact-list to help with email delivery.

Review the Rota

Exactly how much information you, as an employee, get to see on the rota view depends on the Workforce Settings that have been set by the rota managers or Workforce Owner.

Your Availability as shown on the Website
Example employee view of the rota.
A typical rota view might look something like the annotated screenshot above.

You'll see both confirmed shifts (to which the manager probably won't be making any more changes to) and shifts with a draft status which are still being planned.

Update your Availability

Your Availabily button for daily availability
Set your availability on the rota web view
If your workforce is using the Rotaville Availability feature then you can update your availability on the web rota view or from the Rotaville Mobile App.

You can register your availability in advance. Using the controls on the rota, you can indicate yourself as available(green/free to work) or unavailable(red/busy).
Your Availability as shown on mobile
Set your availability on mobile


Employees should discuss their general availability with the rota managers and also about how they would like them to use the Rotaville Availability feature.

Updating your availability on Rotaville provides helpful information to your rota managers when they are planning and allocating shifts.

Update your Shift Interest

If your workforce uses the Shift Interest feature, you might be able to indicate your specific interest for shifts you are not yet assigned to.

You can set your Shift Interest for an upcoming shift by clicking the Willing button in the shift details box.

Depending on the Workforce Settings your managers choose, you can also set your Shift Interest to Reluctant.
Shift Interest in the Shift Details Box
Shift Interest Buttons on Mobile
Shift Interest buttons on mobile

Update your Shift Agreements

If your Workforce uses the Rotaville Shift Agreement feature, then you can respond to your assigned shifts.

You can indicate your Shift Agreement for an upcoming shift by clicking the accept button in the shift details box.

Many rota managers like to see your Shift Agreement set to Accept as an acknowledgement that you've seen the rota and are aware of the upcoming shift.

The Shift Agreement Button in the Shift Details Box
Shift Agreement button
The Shift Agreement Button on Mobile
Shift Agreement button on mobile
Depending on the Workforce Settings set by your rota managers, you might also be able to set decline on an assigned shift. Please Note: Even if you've declined a shift, you are still required to work it - unless a rota manager removes you from the shift. 
Agreement Buttons on the User Home page
Set your Shift Agreement from the Home page
Your assigned shifts will appear on your Rotaville Home page. In the Upcoming Shifts section, you can also click here to update your Shift Agreements.