Employee:

Employee Rota Usage

Employee Signup

All Employees (and Managers) on Rotaville need their own User Account so that they can log in at https://rotaville.com/ to check their rota and login using the Rotaville Mobile Apps.

You may have received an email from your shift manager with a request to join your workforce and it's rotas on Rotaville.

Employee Email Invitation — Rotaville Employee Invitation

Follow the instructions in the email and signup to create your Rotaville user account.

After creating your account, you'll be emailed a link to activate your account. Please click on this Activation Link to activate your account.

If you're not already automatically connected to your workforce, or if you already have a Rotaville account, then use the Job Invite Code from the invitation email in the add new job form.

ProTip

Please check your email, including your Spam/Junk folders, for any emails from Rotaville and please mark them as NOT Spam. If you're not receiving emails from Rotaville then please try adding support@rotaville.com to your email system address-book/contact-list to help with email delivery.

Review the Rota

Exactly how much information you, as an employee, get to see on the rota view depends on the Workforce Settings that have been set by the rota managers or Workforce Owner.

Your Availability as shown on the Website — Example employee view of the rota.

A typical rota view might look something like the annotated screenshot above.

You'll see both confirmed shifts (to which the manager probably won't be making any more changes to) and shifts with a draft status which are still being planned.

Update your Availability

Your Availabily button for daily availability — Set your availability on the rota web view

If your workforce is using the Rotaville Availability feature then you can update your availability on the web rota view or from the Rotaville Mobile App.

You can register your availability in advance. Using the controls on the rota, you can indicate yourself as available(green/free to work) or unavailable(red/busy).

Your Availability as shown on mobile — Set your availability on mobile

ProTip

Employees should discuss their general availability with the rota managers and also about how they would like them to use the Rotaville Availability feature.

Updating your availability on Rotaville provides helpful information to your rota managers when they are planning and allocating shifts.

Update your Shift Agreements

If your workforce uses the Rotaville Shift Agreement feature, then you can respond to specific individual shifts.

You can indicate your Shift Agreement for an upcoming shift by clicking the accept button in the shift details box.

Many rota managers like to see your Shift Agreement set to Accept as an acknowledgment that you've seen the rota and aware of the upcoming shift.

The Shift Agreement Button in the Shift Details Box — Shift Agreement button

The Shift Agreement Button on Mobile — Shift Agreement button on mobile

Depending on the workforce settings set by your rota managers, you might also be able to decline shifts, or perhaps just decline shifts that still have draft status.

You might also be able to pre-accept or pre-decline shifts to which you are not yet assigned. Ask your manager if they would like you to do this.

Agreement Buttons on the User Home page — Set your Shift Agreement from the Home page

Your assigned shifts will appear on your Rotaville Home page. In the Upcoming Shifts section, you can click to update your Shift Agreements.

Employee Rota Usage

Employee Signup

ProTip

Review the Rota

Update your Availability

ProTip

Update your Shift Agreements

See Also

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Documentation