Security Guard Rota Software

Security companies cover many sites, often around the clock, with guards who rarely come into the office. When the rota lives in a spreadsheet, one missed update can leave a site without cover.

Rotaville is online rota software for planning guard shifts, sharing them with guards and keeping every site covered.

With Rotaville, you can:

Build the rota quickly and copy shifts by dragging them to another day.
Give each site its own rota, or plan them all together.
Set regular patterns once, such as 12-hour days and nights, and let them repeat.
Tell guards about changes as soon as you make them, and send each guard a reminder before every shift.
Let guards check their shifts and set their availability in the mobile app.

Security Guard Rota Screenshot — Example Security Guard Rota on Rotaville

Problems Rotaville helps with:

Many sites: keep a rota for each site or client and view them together.
Leave and busy periods: see who has holiday booked before you assign anyone, and plan extra cover for weekends and events.
Availability: guards enter when they can work, so you can fill shifts with people who are free. See availability.
Keeping in touch: send memos to all guards or to one, and see who has read them.

Start free trial 21 days free. No card needed.

Know each guard has seen their shifts

With shift agreements, guards accept each shift in the app, and the rota shows who has accepted, declined or not answered yet. You decide whether guards can decline, and up to how many days before the shift.

Sites on the rota

Add each site or customer as a client and put it on its shifts. Guards see the site on their own shifts, you can print a schedule for each site, and you can export the hours worked at each one to CSV. See client scheduling.

Common questions

Can I stop a guard being booked at two sites at once?

Yes. Rotaville can warn you, or block the assignment, when someone is already on a shift at that time.

Can night shifts run past midnight?

Yes. Set your rota hours to finish the next day, and night shifts can run over midnight.

How do I cover a shift at short notice?

Open the shift and pick a guard. The assignment menu shows each guard's availability, so you can choose someone who is free. They are told about the shift straight away.

Can guards see who else is working?

Only if you allow it. Choose whether guards see all shifts or only their own, and whether they can see the full staff list.

Rotaville works the same way for 10, 100 or 1,000 guards, and plans are priced by the number of employees, so it suits growing companies.

Try it with your own sites and guards. The free trial lasts 21 days, and no credit card is needed.