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Rotaville Rota Software Blog

Rota Software News and Updates


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At Rotaville, we are constantly working to improve the user experience for our customers. Recently, we have made some updates to our production server and other backend components, and we are excited to share with you the positive results.

First, we've upgraded our servers to newer, more powerful machines. This ensures that the service can handle increased traffic and perform more complex tasks without slowing down.

Next, we optimized our database architecture to reduce the number of queries and improve data retrieval times. This means users will experience faster load times when accessing their data on Rotaville.

We are proud to say that these updates have led to a significant improvement in the performance and reliability of Rotaville. We hope that you will notice the difference as you continue to use the service.

As always, we are committed to providing our customers with the best possible experience and will continue to make updates and improvements to the service in the future.

Thank you for choosing Rotaville!

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The Show More Calendar button at the bottom of the "Month" view of the rota now loads up the whole next month (instead of old behaviour of just adding an extra week).

This change should be especially useful for managers who like to do multi-week or multi-month shift planning on the Month view.

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In this short video stream, I explain some of the recent updates to Rotaville

https://youtu.be/Gu_ouStKeAs

New features and improvements

  • searching
  • rota search
  • workforce search
  • new Keyboard commands
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Exciting news! Rotaville now has two new sister sites

ShiftApp Employee Scheduling - located in the USA, for USA and Americas.

WorkRoster Work Roster Software - located in Australia, for Australia and Asia-Pacific.

These new services are just like Rotaville but are customized and localized to better suit these local markets. Global companies with distributed employees can choose to use either ShiftApp, WorkRoster, or Rotaville - whichever best meets their needs.

If you have any questions, then please get in touch.

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If you're subscribed to 'Rotaville News & Updates' in your Rotaville Settings, then you probably have already received a copy of

Rotaville Newsletter September 2022

The big news is the expansion of the Rotaville Network to ShiftApp.com and WorkRoster.com

Both these services are launching soon. Click the above links to subscribe to our launch notification list.

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In the past week, we have updated the Rotaville Mobile App.

Version 61 of our Rota App is now available in the "AppStore" and "Play Store".

If you've not already updated, then please check for updates.

This version contains some minor tweaks and behind-the-scenes updates.

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All the short video lessons in the Rotaville Academy ( the HELP tab ) have been refreshed and updated!

Watching all these videos is the best way to learn the ins and outs, and the power, of Rotaville.

If you've previously completed the Academy certificates, you'll now need to re-take the courses, to renew and update your qualifications to the current level.

Please get in touch if you have any feedback or questions about the new video lessons.

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Jason Lee Rotaville CEO. Jason
New CSV Exports
16 March 2022

Rota Managers now have access to six new CSV export options in the Print menu.

  • Hours Summary Employee per Resource
  • Hours Summary Employee per Client
  • Hours Summary per Rota
  • Empty Shifts
  • Holidays
  • Sick Leave

If your workforce doesn't have multiple rotas, or clients, or resources, then some of these export options won't be displayed.

If you have any questions or feedback about these new options then please let us know - support@rotaville.com.

Rota CSV Export Options

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The Employee Holiday Allowance (as seen in Edit Employee Record), which overrides the Workforce default allowance, can now include 1/2 day or 1/4 days.

This might be useful when you have an employee who starts half way through the year, or a part time employee who works 25% of the time, etc.

This feature is now available on the desktop web app and will be in the next release of the mobile apps.

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Rotaville Android App version 60.3.4 is now available.

Please check the 'Play Store' app for app updates.

This version fixes some recent problems.

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Over the past few months we've been busy make many small tweaks, small fixes, and behind-the-scenes performance improvements to Rotaville.

All these improvements are now live.

If you ever spot any problems or have a question then please get in touch.

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We've recently added two new features to Rotaville

Employee Notes for Managers

From the view of the Employee Record managers can now add private notes. These "notes" can be viewed and edited and deleted by all the other managers.

Notes can also be added to Client Records and Resource Records.

Here are the recordings of some Livestreams where we demoed this new feature

Livestream #1 https://youtu.be/Xz5L5PoDHtI - demo of Employee Notes

Livestream #2 https://youtu.be/JaJ9N0dHd04 - a repeat of Livestream #1

Custom Days-Off

Holidays and Sick Leave on Rotaville have until now counted the number of calendar days as the recordable period. But some Holidays, or Sick Leave, might cross weekends or bank holidays or public holidays. Now managers can set a custom number of "Days Off" on the Holiday and Sick Leave edit forms.

Here's a LiveStream where we demo the new feature

Livestream 3 - https://youtu.be/vO5vbf9UCMI - demo of Custom Days Off

Livestreams

We're now livestreaming about Rotaville - demos, features, questions, best practices, etc.

Please subscribe ( and click the Bell ) on the Rotaville Rota Software YouTube channel to be notified of our upcoming Livestreams or keep an on your Rotaville Home Page , the Announcements Forum here, or our Social channels.

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The Employee Schedule report now includes a total sum of [ Break ] minutes for the reporting period. This total will only show when an employee has actually had some [ Break ] time included in a shift.

Total Break Time of employee shifts

A reminder - [Break] times on Rotaville are not included in the total hours summary for employees. ( e.g. a 3 hour shift with a 2 hour break will only add 1 hour to the total time worked for that employee ).

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In addition to our recent server upgrades, we've just released some software improvements that further speed up the whole Rotaville system, including faster image loading.

Loading and viewing your work rota and viewing employees is now faster on both the desktop web and mobile web sites.

These improvements are also included in the newly updated Rotaville App for Android and iPhone.

Please install the latest updated App on your phone for a faster and smoother Rotaville experience.

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Jason Lee Rotaville CEO. Jason
System Upgrades
30 December 2020

Hi,

We've just completed a round of system upgrades on our backend production servers and Rotaville is now running faster-than-ever. (Up to 2-times faster for some actions).

Wishing everyone a very Prosperous and Happy New Year!

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Repeating shifts can be edited to change the schedule.

E.g. A shift that repeats on Thursdays can be changed to repeat on Fridays instead.

A new version v56.3.x of the Rotaville App includes this support for editing the schedule on a repeating shift.

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Moving a Repeating Shift to a different rota is now supported on Rotaville.

The edit repeating shift screen now includes a select field for the new rota.

This new functionality is also on the latest v56.2.x Rotaville Apps for Android and iOS.

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Jason Lee Rotaville CEO. Jason
Draggable shifts are back!
8 September 2020

Rotaville oldtimers will remember that it used to be possible to drag shifts forwards and backwards on the rota.

This functionality is now back!

It's not possible to drag/adjust shifts that are part of a repeating series - a repeating shift needs to be excluded from the series before it's times can be adjusted.

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The shift clone icon links displayed in the shift details dialog, and also the shift clone icons displayed above a whole day row, or a whole week row, can be clicked on to display a Clone Shift dialog form. The Clone Shift dialog form has the new option of cloning the shift to a different rota (for Workforces with more that 1 rota).

Clicking-n-dragging the clone icons for on-screen interactive cloning in the traditional way also still works.

The Clone Shift screen on the Rotaville mobile app now also supports cloning to a different rota.

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For many years now, images on Rotaville (e.g. employee pictures and company logos ) have been cropped to square size on mobile.

We've just updated the web app so that all web images are now also displayed square ( instead of the old 4-by-3 ratio crop).

Also, we've fine tweaked the web app and made it a bit faster.