All the short video lessons in the Rotaville Academy ( the HELP tab ) have been refreshed and updated!
Watching all these videos is the best way to learn the ins and outs, and the power, of Rotaville.
If you've previously completed the Academy certificates, you'll now need to re-take the courses, to renew and update your qualifications to the current level.
Please get in touch if you have any feedback or questions about the new video lessons.
Rota Managers now have access to six new CSV export options in the Print menu.
If your workforce doesn't have multiple rotas, or clients, or resources, then some of these export options won't be displayed.
If you have any questions or feedback about these new options then please let us know - support@rotaville.com.
The Employee Holiday Allowance (as seen in Edit Employee Record), which overrides the Workforce default allowance, can now include 1/2 day or 1/4 days.
This might be useful when you have an employee who starts half way through the year, or a part time employee who works 25% of the time, etc.
This feature is now available on the desktop web app and will be in the next release of the mobile apps.
Rotaville Android App version 60.3.4 is now available.
Please check the 'Play Store' app for app updates.
This version fixes some recent problems.
Over the past few months we've been busy make many small tweaks, small fixes, and behind-the-scenes performance improvements to Rotaville.
All these improvements are now live.
If you ever spot any problems or have a question then please get in touch.
We've recently added two new features to Rotaville
##Employee Notes for Managers
From the view of the Employee Record managers can now add private notes. These "notes" can be viewed and edited and deleted by all the other managers.
Notes can also be added to Client Records and Resource Records.
Here are the recordings of some Livestreams where we demoed this new feature
Livestream #1 https://youtu.be/Xz5L5PoDHtI - demo of Employee Notes
Livestream #2 https://youtu.be/JaJ9N0dHd04 - a repeat of Livestream #1
Holidays and Sick Leave on Rotaville have until now counted the number of calendar days as the recordable period. But some Holidays, or Sick Leave, might cross weekends or bank holidays or public holidays. Now managers can set a custom number of "Days Off" on the Holiday and Sick Leave edit forms.
Here's a LiveStream where we demo the new feature
Livestream 3 - https://youtu.be/vO5vbf9UCMI - demo of Custom Days Off
We're now livestreaming about Rotaville - demos, features, questions, best practices, etc.
Please subscribe ( and click the Bell ) on the Rotaville Rota Software YouTube channel to be notified of our upcoming Livestreams or keep an on your Rotaville Home Page , the Announcements Forum here, or our Social channels.
The Employee Schedule report now includes a total sum of [ Break ] minutes for the reporting period. This total will only show when an employee has actually had some [ Break ] time included in a shift.
A reminder - [Break] times on Rotaville are not included in the total hours summary for employees. ( e.g. a 3 hour shift with a 2 hour break will only add 1 hour to the total time worked for that employee ).
In addition to our recent server upgrades, we've just released some software improvements that further speed up the whole Rotaville system, including faster image loading.
Loading and viewing your work rota and viewing employees is now faster on both the desktop web and mobile web sites.
These improvements are also included in the newly updated Rotaville App for Android and iPhone.
Please install the latest updated App on your phone for a faster and smoother Rotaville experience.
Hi,
We've just completed a round of system upgrades on our backend production servers and Rotaville is now running faster-than-ever. (Up to 2-times faster for some actions).
Wishing everyone a very Prosperous and Happy New Year!
Repeating shifts can be edited to change the schedule.
E.g. A shift that repeats on Thursdays can be changed to repeat on Fridays instead.
A new version v56.3.x of the Rotaville App includes this support for editing the schedule on a repeating shift.
Moving a Repeating Shift to a different rota is now supported on Rotaville.
The edit repeating shift screen now includes a select field for the new rota.
This new functionality is also on the latest v56.2.x Rotaville Apps for Android and iOS.
Rotaville oldtimers will remember that it used to be possible to drag shifts forwards and backwards on the rota.
This functionality is now back!
It's not possible to drag/adjust shifts that are part of a repeating series - a repeating shift needs to be excluded from the series before it's times can be adjusted.
The shift clone icon links displayed in the shift details dialog, and also the shift clone icons displayed above a whole day row, or a whole week row, can be clicked on to display a Clone Shift dialog form. The Clone Shift dialog form has the new option of cloning the shift to a different rota (for Workforces with more that 1 rota).
Clicking-n-dragging the clone icons for on-screen interactive cloning in the traditional way also still works.
The Clone Shift screen on the Rotaville mobile app now also supports cloning to a different rota.
For many years now, images on Rotaville (e.g. employee pictures and company logos ) have been cropped to square size on mobile.
We've just updated the web app so that all web images are now also displayed square ( instead of the old 4-by-3 ratio crop).
Also, we've fine tweaked the web app and made it a bit faster.
It's now easier to make changes ( such as different times, titles, info ) to established repeating shifts.
On the date that you want to make the change, simply choose Edit and then Edit the Series forwards from this Shift.
This new functionality is now available on the Rotaville desktop web site and mobile site, and will soon be available in the mobile App.
Edits and updates to a repeating shift from a future date are actually made by splitting the repeating shift in two.
The original repeating shift is set to end the day before your change, and then a new repeating shift is started containing the updated information.
Managers will now only receive holiday notifications when employees post new holiday requests or delete holiday requests ( Holiday Requests by employees can be enabled or disabled in Workforce Settings ). Employees will not receive notifications for their own actions.
Any holidays created/changed/deleted by a manager will now not trigger holiday notifications to be sent to other managers. Changes to holidays by managers will only send notifications to the employee ( depending on their personal notification settings).
These changes will significantly reduce the number of holiday notifications ( email and push messages) being sent by Rotaville.
In other news, we found a bug where in some situations Sick Leave notifications were not being sent, this has been fixed!
Hi,
for those long-lived memos, we've added a new expiry option - 5 years.
Available for new memos now on web and mobile web. Available in the mobile Apps after the next update.
thanks.
Jason.
Rota managers can now quickly view a list of conflicting shifts for Holidays and Sick Leave on the rota.
Click the Conflicts link that appears in the details box above a Holiday or Sick Leave entry on the rota.
From the displayed list of conflicting shifts is possible to remove (unassign) the employee from all of the conflicting shifts with a single click by clicking the Remove Assignments link
On the Rotaville App and mobile website conflicting shifts are now displayed directly on the Holiday or Sick Leave screens. The latest update for the Rotaville App, Version 54, is now available from the App Store or Play Store.
For workforces with multiple rotas, we've made some improvements to the Printed Rota PDF. A single day will now be split of multiple pages where there are too many rotas or too many shifts to be comfortably printed on a single page.
Also, for the Rota PDF ( and Shift Report, Schedules, and CSV reports) we've added a new option, "Selected Rotas". When "Selected Rotas" is set then a subset of rotas can be selected for printing ( previously the only choices were to print "All Rotas" or each single rota ).
We've reorganised the various view controls that were located at the top right-hand side of the rota calendar into a new View Options menu.
Also added is a brand new Empty Shifts only option which filters the view to only show shifts without any employees assigned.
