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Rotaville Rota Software News : page 3

Rota Software News and Updates

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We've refreshed all of our video screencasts! To learn all of the ins and outs of Rotaville please see the updated video screencasts from the Help tab or follow this link directly to the video screencasts page:


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Yesterday we released a significant update Rotaville.

No new features have been added but everything should be running faster now.

Please let us know if you spot any problems.

thanks. Jason.

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Have you ever accidentally cloned the same of set of shifts twice when using the Rotaville web app with drag'n'drop?

We've now added some protection against this - for when you accidently drop shifts into the wrong location.

Shift duplication protection

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Holiday requests are holidays in Rotaville are now mutli-day by default.

So it's now possible for employees to request more than 1 day off at a time.

Managers can also book multi-day holidays for their employees in a single request.

The Rotaville desktop web, mobile web, iPhone App and Android App have all been updated.

add holiday to the rota

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On the weekly view of Rotaville rotas you can now turn on a Coverage Count which displays a little number next to each hour of the day.

This number show the total number of employee shift assignments at the beginning of that hour.

Shift Coverage Indicators

Turning on this coverage count might slow down your rota display a little bit - so if your rota is already displaying slowing then leave this setting off.

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In your User Settings it's now possible to have email notifications sent to you about any draft shifts to which you are assigned. Previously this option was only available for confirmed shifts.

For most employees turning this option on might be a bit noisy with too many emails being generated.

However for some businesses with infrequent shifts or many casual employees then asking each user to turn on this setting might be a useful thing to do.

draft shift notifications

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Rotaville employee profiles now have an extra field Employee ID. This optional field can be used to record your companies internal ID (such as a payroll ID) for the employee. If recorded in the the employee profile then the Employee ID will also appear in the various Rotaville PDF and CSV reports.

Employee ID field

Two new CSV export options have been added to the Print menu. These options will generate export files which are useful for importing your shift information in to Excel or other programs.

Employee hours csv

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Using the controls that appear over a day row (or a week row in Month view) it's now possible for employees to mark their availability or unavailability(where allowed) for all shifts listed on that day (or week) in a single click.

(Please note: Rotaville does not remember these clicks so if a rota manager subsequently adds a new shift then all availabilities for the new shift will initially be listed as unknown (ie. '?'))

Employee shift availability and unavailablity

Also, using use the keyboard commands, it's now possible to mark yourself as available (tick) or unavailable (x cross) for a single shift, whole day, or whole week. By marking out muliple rows in keyboard mode (J,K) it's possible to update multiple days or weeks with a single t or x key command.

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As you might have noticed two new features have recently been added to Rotaville.

It's now possible to assign both 'Resources' and 'Clients' to shifts in addition to 'Employees'. This feature will apply to organisations where shifts are associated with specific clients or resources. Assigning a client or resource to a regular shift is an alternative to using shift names/descriptions as many organisations currently do.

The workforce Employees, Resources, and Clients menus are now searchable.

The shifts shown on the rota can be filtered to only show the shifts assigned to a particular Employee (or Client or Resource) by clicking on the funnel/filter icon next to each Employees name.

client menu

The Rotaville mobile/touch site and Android App have been updated with support for Clients & Resources. An updated version fo the iPhone app will be available in a few days.

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Happy New Year! To start 2013 we have two big improvements to printed rotas...

1/ It's now possible to print "All Rotas" at once on the same PDF print job (for workforces with more than 1 rota).

2/ The monthly view of printed rotas has been updated to make it easier to read shift information.

Please see below for examples.

"All Rotas" example:

All rotas on the one PDF

Monthly Rota PDF example:

Monthly Rota PDF sample

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The Rotaville App is now available for Android. You can download it from the Google Play Store.

The Android App is similar to the iPhone app. Both apps are similar to the Rotaville Mobile Site but they include the ability to take live photos to update employee photos. All the mobile apps include links to easily email and call fellow employees.

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Jason Lee Rotaville CEO. Jason
Update: Faster Rotas
19 October 2011

The next round of Rotaville improvements is getting underway.

First up, the main Rota interface (manger view and also employee view) has been tweaked to run a bit faster.

You might not notice the difference but trust me, it is faster.

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Shifts which start immediately after another shifts ends are now more likely to be displayed next to each other on the web view and PDF print out views.

e.g. The web view:

web rota adjacent shifts

eg. The printed PDF view:

printed rota adjacent shifts

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Jason Lee Rotaville CEO. Jason
Server Upgrades
31 May 2011

New and updated technology has been deployed to the Rotaville servers so everything should be running just that little bit faster.


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Two new print options are now available on Rotaville!

Personal Schedule

Personal Schedule prints a listing of the just the current users shifts for the selected week.

All Schedules

The All Schedules print option prints a separate page for each employee listing their shifts for the selected week. If the employee has many shifts then their schedule printout will be split over multiple pages.

Check out these new print options in the print dialog box by clicking the Print link on your Rotaville rota.

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Jason Lee Rotaville CEO. Jason
PDF Shift Reports - New!
2 February 2011

Now available under the rota Print menu are "Shift Reports"

Shift reports contain various statistics and summaries of total scheduled hours for each employee.

The reporting periods available are for the past few weeks and past few months.

Keep an eye on these reports as the content and design will continue to be enhanced over the coming months.

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Rotaville rota PDF printouts now include a mini-report in the top right hand corner.

The sum total of the hours scheduled/worked for each employee on rota is printed beside their name.

Included is behind the employees names is a mini-bar chart for comparison purposes.

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Jason Lee Rotaville CEO. Jason
Rota Print PDF Updates
23 January 2011

The printed PDF versions of Rotaville rotas have been updated!

  • Easier date selection using the new 'week starting from' select menu.
  • Better AM/PM 12 hour support (depending your personal settings).
  • Confirmed shift (envelope) and draft shift (pencil) icons.
  • New heading with bigger date title and Rotaville logo.
  • Improved graphics.
  • Better row day and month headings.
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Jason Lee Rotaville CEO. Jason
Mobile Updates
13 January 2011

The Rotaville mobile site has been updated.

Shift managers can now perform more rota management functions on their phones, including:

  • add, edit, and detele employees
  • add, edit, and delete shifts
  • assign and unassign employees to shifts

using the updated Rotaville Mobile Web Site.

These and other rota management features will be coming to the Rotaville iPhone App soon.

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Jason Lee Rotaville CEO. Jason
Re: Roadmap
3 November 2010

Employee Holiday Requests are now back (and better than they were before).