Rotaville features Everything you need to plan and share your rota
Every plan includes every feature. Each one below has its own page showing how it works.
- 21 days free
- No card needed
- Staff use it free
Plan the rota
Shift Planning
Plan shifts of any length at any time of day, assign staff, clients and resources, and copy a whole week in a few clicks.
Repeating Shifts
Repeat shifts daily, weekly, monthly or on your own pattern, with or without staff, and fill the rota months ahead.
Employee Availability
Staff mark when they are free or busy, and managers see it as they assign shifts, so nobody is booked when they can't work.
Shift Agreements
Staff accept the shifts you assign, or decline them if you allow it, so you can see at a glance who has seen their shifts.
Keep staff informed
Mobile Apps
Free iPhone and Android apps let staff check shifts, get reminders and chat, and let managers change the rota on the go.
Calendar Feeds
Subscribe to your shifts in Google Calendar, Apple Calendar or Outlook. Your calendar updates as the rota changes.
Staff Memos
Send memos to all staff, managers or chosen people, see who has read each one, and allow replies. New starters see them too.
Team Chat
Keep work chat out of personal group chats, with rooms for the whole team, managers and each employee, and read receipts.
Holidays, sick leave and printouts
Holiday Requests
Staff request holiday in the app, you approve it, and it shows on the rota. Track allowances in days or hours.
Sick Leave
Record sick leave on the rota, see which shifts need cover, and print each employee's sick leave in days or hours.
PDF Printouts
Print clear weekly or monthly rota PDFs, personal schedules and staff lists, and export hours to CSV for payroll.
Run your workforce
Online Access
Staff see the rota on any phone or computer with their own free login. Nothing to install, and always the latest version.
Data Access Control
Choose what staff can see: every shift or only their own, colleagues' details, availability, holiday and the activity log.
Client Assignments
Assign clients to shifts alongside your staff, keep client records in one place, and print a schedule for each client.
Resource Scheduling
Assign rooms, vehicles and equipment to shifts on the rota, and get a warning or a block when one is double-booked.
Rotaville Academy
Short training videos for staff and managers, with questions after each lesson and a certificate when you finish a course.
Try Rotaville with your own rota
Start your 21-day free trial. No card needed.