Give each rota its own colour

You can now give each rota its own colour in Rotaville. This is especially useful for workforces with separate rotas for different teams, departments or locations.

Rota colours appear in desktop calendars, mobile rota lists and shift views, and colour PDF exports of weekly and monthly rotas. Individual employee schedule PDFs also use rota colours for shifts.

For example, you could use blue for reception, green for the kitchen and purple for housekeeping. When viewing several rotas together, the colours help managers distinguish them and employees recognise where each shift belongs.

To turn it on:

1. As a workforce owner or manager, open Workforce Settings.
2. Under Records, set Use Rota Colours to Yes and save.
3. Edit each rota to keep its automatic colour or switch off automatic colour and choose a manual colour.

You can also add a photo to each rota. Enable Use Rota Photos in Workforce Settings, then use the Photo button in Add or Edit Rotas.

Colours and photos are optional, with separate settings. You can enable rota colours without displaying photos.