Secure Data Access Control

Rotaville can be used for Agency Style business where employees (agents) only need to see the details of their own shifts.

Or, Rotaville can be used for tranditional workplaces where staff need to work together, including granting visibility of the full rota so that all employees know who is working when and where.

Your businesses might require tight access controls and restrictions on information about scheduled shifts, employees and clients.

Managers can configure the following access control settings if needed.

Show All Employees to Employees

By default, Employees only see themselves and managers on Rotaville.

Change this setting show the full list of employees to all employees if required.

Show All Clients to Employees

By default, Employees only see Clients that they are assigned to on Rotaville.

Change this setting to show the full list of clients to all employees if required.

Show All Resources to Employees

By default, Employees only see Resources that they are assigned with on Rotaville.

Change this setting to show the full list of resources to all employees if required.

Email Addresses Visible To Employees
Email Addresses on Employee Records can be made visible to other employees or shown only to managers.
Telephone Numbers Visible To Employees
Telephone Numbers on Employee Records can be made visible to other employees or shown only to managers.
Shifts Visible to Employees
All shifts can be shown to employees OR only the shifts to which they've been assigned.
Assignments Visible to Employees
When employees can see all the shifts, they can be allowed to see all the shift assignments OR only the employee assignments of the shifts to which they've also been assigned.
Availability Visible to Employees
The Availability of employees can be shared with all OR only managers.
Agreements Visible to Employees
The Shift Agreements of employees can shared with all employees OR only managers.
Holidays Visible to Employees
Employee holidays can be show to all OR just to managers and the employee concerned.
Activity Visible to Employees
The Rotaville Activity Log of all changes made to the workplace can be shared with employees or restricted to managers only.

User's Data Access Control

Individual users can control if their Email Address and Telephone Number information from their own User Profile is shared will all colleagues or just with their managers.


Rotaville makes it easy for businesses to give their employees the right amount of rota information required to get their jobs done.

Rotaville works well as Agency Rota Software or as In-house Rota Software.