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Rotaville Announcements

Check back here for the latest announcements about Rotaville. To follow-up with your own comments please post to the Rotaville General Discussion forum.

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We've just released a new version of the Rotaville mobile(touch) site.

The new version includes lots of functionality previously not available on mobile, including

  • account signup
  • workplace and rota creation
  • add new jobs (respond to job invites)
  • improved add/edit shift
  • PDF report access
  • individual employee schedule views

Rota mobile site

View the site now on your mobile or desktop by following the Mobile & Touch Site link in the page footer below.

Hi,

On the weekly view of Rotaville rotas you can now turn on a Coverage Count which displays a little number next to each hour of the day.

This number show the total number of employee shift assignments at the beginning of that hour.

Shift Coverage Indicators

Turning on this coverage count might slow down your rota display a little bit - so if your rota is already displaying slowing then leave this setting off.

In your User Settings it's now possible to have email notifications sent to you about any draft shifts to which you are assigned. Previously this option was only available for confirmed shifts.

For most employees turning this option on might be a bit noisy with too many emails being generated.

However for some businesses with infrequent shifts or many casual employees then asking each user to turn on this setting might be a useful thing to do.

draft shift notifications

Rotaville employee profiles now have an extra field Employee ID. This optional field can be used to record your companies internal ID (such as a payroll ID) for the employee. If recorded in the the employee profile then the Employee ID will also appear in the various Rotaville PDF and CSV reports.

Employee ID field

Two new CSV export options have been added to the Print menu. These options will generate export files which are useful for importing your shift information in to Excel or other programs.

Employee hours csv

The main Rotaville web calendar interface has been on a diet for the past two weeks and is now slimmer and faster then ever before (ie. Rotaville now uses less HTML, css, and javascript than before).

These recent updates will help users with large rotas and/or slow computers.

Using the controls that appear over a day row (or a week row in Month view) it's now possible for employees to mark their availability or unavailability(where allowed) for all shifts listed on that day (or week) in a single click.

(Please note: Rotaville does not remember these clicks so if a rota manager subsequently adds a new shift then all availabilities for the new shift will initially be listed as unknown (ie. '?'))

Employee shift availability and unavailablity

Also, using use the keyboard commands, it's now possible to mark yourself as available (tick) or unavailable (x cross) for a single shift, whole day, or whole week. By marking out muliple rows in keyboard mode (J,K) it's possible to update multiple days or weeks with a single t or x key command.

As you might have noticed two new features have recently been added to Rotaville.

It's now possible to assign both 'Resources' and 'Clients' to shifts in addition to 'Employees'. This feature will apply to organisations where shifts are associated with specific clients or resources. Assigning a client or resource to a regular shift is an alternative to using shift names/descriptions as many organisations currently do.

The workplace Employees, Resources, and Clients menus are now searchable.

The shifts shown on the rota can be filtered to only show the shifts assigned to a particular Employee (or Client or Resource) by clicking on the funnel/filter icon next to each Employees name.

client menu

The Rotaville mobile/touch site and Android App have been updated with support for Clients & Resources. An updated version fo the iPhone app will be available in a few days.

Over the weekend the memory in the Rotaville servers has been upgraded so things are now running just a little bit faster.

We've released a big update to much the software code that runs the main rota view and mobile site. There are no new features in this update but some users with large rotas will hopefully see a nice performance (speed) improvement.

Also, all users can see all of their upcoming (assigned) shifts from the Home tab. If you have more than 10 upcoming shifts then just the Show More button to display the next 10, etc.

Load More Upcoming Shifts

A new feature for workplaces where the owner has upgraded their account,

Previously a full iCalendar feeds of all shifts on each rota was available,

Now, a full iCalendar feed is available for the whole workplace, ie. all shifts in all rotas in a single feed.

See the 'Calendar Feeds' link from the 'Home' tab for more information.

Workplaces owners with upgraded accounts can now request access to the new SMS and Telephone Add-On.

This new feature allows rota-managers to send SMS messages to users directly from the the Rotaville web app.

The feature also allows users to request information about their next shift at anytime by calling or texting (sms) a dedicated phone number that has been setup by the owner for the workplace.

If you have any questions about this or would like the Add-on added to your workplaces then please contact support.

It's possible to login (and also signup for a new account) using your Google (or Google Apps) Account.

This works for all current users that have an email address that is provided by Google (e.g. something@gmail.com).

Google Rota Login

Happy New Year! To start 2013 we have two big improvements to printed rotas...

1/ It's now possible to print "All Rotas" at once on the same PDF print job (for workplaces with more than 1 rota).

2/ The monthly view of printed rotas has been updated to make it easier to read shift information.

Please see below for examples.

"All Rotas" example:

All rotas on the one PDF

Monthly Rota PDF example:

Monthly Rota PDF sample

A new workplace configuration option is now available for rota managers that affects how employes can update their availability for confirmed shifts to which they have been assigned.

In workplace settings the Availability lock on confirmed shifts option can be set.

Availability lock on confirmed shifts setting

With this setting set to yes employees are unable to set their availability to unavailable when the shift is confirmed and they have already been assigned to to it.

If an employee tries to update their availability to unavailable they will get an error message like this one:

Availability Not Updated

The latest update to Rotaville.com now allows workplaces that have multiple rotas to view them on the same page.

This is especially helpful as the strike out feature that shows busy employees will work across multiple rotas.

Also, this update introduces a single view for both managers and employees (so managers can now set & update their own shift availability on the same view from which they do the shift scheduling).

The free, small and medium account upgrades now all include an extra rota per workplace.

Printing (PDF) for the all rotas view is coming soon.

The Rotaville App is now available for Android. You can download it from the Google Play Store.

The Android App is similar to the iPhone app. Both apps are similar to the Rotaville Mobile Site but they include the ability to take live photos to update employee photos. All the mobile apps include links to easily email and call fellow employees.

When an employee is assigned to overlapping shifts (or also with an overlapping holiday request) their name is listed with the strikethough/crossed-out treatment like this.

overlapping shifts on the rota

Rotaville allows overlapping shift assignments. This is just a visual clue for the rota manager to make sure they have not made a scheduling mistake.

The Rotaville iPhone App update v2.3.1 is now available for download from the iTunes App Store.

This release fixes the annoying 'getting stuck in youtube video' bug. And also brings several improvements including

  • faster performance
  • landscape viewing support
  • updated icons.

Please let us know if you have any problems with this new release.

Rotaville allows you to schedule any employee to any shift.

The shift assignment menu has now been updated so that employees who are already assigned to another shift at same time or who have a holiday now have their names struck out like this. This will help managers from double assigning an employee. It's still possible to assign them though if you wish.

Here is an example screenshot showing currently assigned employees with their names struck out.

Shift Assignment Menu

The same feature is also available on the mobile site

Mobile Shift Assignment Menu

The Personal Schedules available under the Printer Menu have have been fixed.

There was a problem where they where not using the "lines per page" setting from your user settings.

This has been now been fixed! So it's now easier to print out all shifts on one page.