Rotaville Announcements ←

New employee Time Based Availability and advanced Workplace Settings

Started by: Jason
Last post: 2014-04-29 10:48
1 Post

Today we've released two big new features on Rotaville!

Time Based Availability

Employees can now register the availability in advance. Using the controls on the rota they can indicate themselves as available(free) or unavailable(busy).

Availability Controls

Mobile Availability Controls

This availability information is then shown in the shift assignments and also the assignment menu. In the shift agreement box the color green indicates available and the color red indicates unavailable.

availability in assignment menu

Employees can register their time based availability at any time. This differs from shift Agreements (accept/decline) which can only be registered after the shifts have been added to the rota.

Advanced Workplace Settings

Workplace Owners (& Managers) will now see some additional Settings are now available in Workplace Settings.

Workplace Rota Settings

These new settings include:

Shifts visible to employees

Normally employees can see all shifts on the rotas. If this is set to No, managers only then employees will only be able to see shifts that they are assigned to.

Managers take note: One thing to consider is if employees can't see other shifts then won't be able to pre-accept/decline the Agreements for them either.

Assignments visible to employees

Normally employees can see all the assignments for all shifts. If this is set to No, managers only then employees will only be able to see the assignments on this shifts that they are also assigned to. This setting is useful if you'd like you employees to see all the shifts (as per the Shifts Visible to Employees setting) but you'd only like them to see the assignments of the shifts they are also working.

Employees will always see all the assignments of the shifts they are working (this includes other employees assigned to the same shifts and also Clients assigned and Resources assigned).

Availability visible to employees

Normally employees can see the availability indicated by other employees. If this is set to No, managers only then employees will only see their own availability.

Agreements visible to employees

Normally employees can see the shift Agreements (accepts & declines) indicated by other employees. If this is set to No, managers only then employees will only see their own Agreements.

Activity visible to employees

Normally employees can see the workplace Activity stream. The Activity stream always includes details about Shifts, Assignments, Availability and Agreements regardless of the advanced settings listed above. This setting allows access to the Activity stream to be restricted to managers only if desired.

Mobile Updates

These new features are available in the Rotaville Web (Desktop) App today and also in the Rotaville mobile site. An updated version of the Rotaville Android App will be released later today, and an update version of the Rotaville iPhone App later this week.